To process credit cards, you must first have a credit card batch available
for processing. To create a new credit card batch, follow these steps:
In TIMSS, on the left-hand navigation bar, click
on the "Accounting" link.
Under the "Accounting" link, click on
"Batch Control" to open the "Batch Control and Maintenance"
(FAR001) screen.
Click the 
icon to create a new
batch.
The "Batch ID" field will automatically
default to a system-set ID. This ID must be changed according to NJSBA's
batch naming convention to reflect
the type of batch being created. When entering a credit card batch it
should always be preceded by a ‘C’. The
batch ID scheme still applies, e.g., CBUS010101.
The "Batch Type" field should be set
to "Deferred Posting Batch."
The "Batch Date" should match the day
in which the batch will get settled. Credit
cards get settled every Friday. This
may change in the future, especially with Web ordering. (Note:
If you change the batch date from today's date, the system will ask you
if you want to rename your Batch ID. Click "No.")
Once these three fields are set, click the "Add"
button to add the receipt types and totals.
In the "Receipt Type" field, select
the appropriate type from the dropdown menu. We only accept Visa and Mastercard
so select "VS" or "MS."
In the "Control" field, enter the number
of transactions to be processed. For example, if there are three orders,
enter "3" (without the quotes) in the field.
In the "Base Currency" field enter the
total amount of the payments to be processed. For example if three credit
card charges for $300 total were received, enter "300" (without
the quotes) in the field.
Click the 
icon to save your work.
The batch is now ready to be opened.
Query the customer for whom you want to process
payment (how?).
At the bottom middle of the Call Center screen,
click the 
button. The "Receipt Entry" screen
appears.
From the "Receipt Type" dropdown menu,
select the appropriate payment type (Visa or Mastercard) if it is not
already selected.
The "Amount" field should default to
the amount of the order. Click the 
button to apply the payment.
The "Deposit" field will update to the same amount as the "Amount"
field.
In the "Credit Card No." field, enter
the full 16 digit account number without spaces.
In the "Expiration Date" field, enter
the month and year of the expiration date (e.g., 04/2006). If entering
manually, include the slash (/).
Click the 
button. The system will
ask: 
. Click the 
button.
Write on your hardcopy back up the approval code,
or "declined" if that was the final result.
In this example, we'll process a credit card payment from Lynn Jeney
for $140 to pay for her Spring School Law Forum registration. This will
be entered in batch CBUS060428.
We find Lynn's record in the Call Center screen.
At the bottom middle of the Call Center screen,
we click the button. The "Receipt Entry" screen
appears.
The "Receipt Type" is already prepopulated.
The "Amount" field defaults to $140.
The screen now looks like this:
We click the button to apply the
payment. The "Deposit" field will update to the same amount
as the "Amount" field, as shown here:
In the "Credit Card No." field, we enter
the full 16 digit account number without spaces.
In the "Expiration Date" field, we enter
the month and year of the expiration date (e.g., 04/2006). If entering
manually, include the slash (/). The screen now looks like this:
We click the button. The system
will ask: . We click the button. The system
approves the card and completes the authorization information, as shown
here:
We write on our hardcopy back up the approval
code.