Bookkeeper-Accounts Payable/Payroll

The New Jersey School Boards Association is seeking an individual for a Bookkeeper, Accounts Payable/Payroll position.

JOB TITLE: Bookkeeper, Accounts Payable/Payroll, Finance and Operations Department

TERMS: Full-time

ABOUT THE ROLE: Responsible for handling the accounts payable processes of the organization.

RESPONSIBILITIES:

Accounts Payable:

• Review and process invoices for payment that are received from vendors and suppliers.
• Ensure that invoices are accurate and comply with association policies and procedures
• Resolve discrepancies with invoices and communicate with vendors to resolve payment issues.
• Work with other departments within the organization to ensure that all invoices and payments are properly authorized and approved
• Prepare and process payments to vendors and suppliers in a timely manner.
• Maintain accurate records of all accounts payable transactions.
• Prepare weekly payment vouchers, including checks, invoices and purchase orders.  Ensure proper approval and signatures are obtained before mailing.
• Generate financial reports related to accounts payable activities and provide analysis as needed
• Prepare end-of-fiscal-year open purchase order report
• Prepare accounts payable reports for annual audit
• Prepare and issue year-end 1099 forms for the required vendors
• Prepare spreadsheet with expenses paid for employees, Board of Directors, and Officers through review of employee expense reports, for review with the Audit Committee
• Perform general office functions such as typing, filing, copying and answering telephones.
• Perform other responsibilities as assigned.

Payroll:

• Review employees’ timecards to check accuracy of work hours.
• Prepare, process and transmit biweekly payroll records to third party payroll processor.
• Verify employees’ payroll payments through the payroll system, issue deductions, earnings and other statements to employees and update payroll records regularly.
• Create, pay and file ELFNJ (non-profit entity) federal and state payroll taxes.
• Perform payroll accounts reconciliations.  Reconcile and transmit the quarterly Public Employees’ Retirement System payroll deductions to New Jersey’s records.
• Respond to inquiries from employees and resolve any issues that may occur.
• Educate new hires on utilization of self-service aspects of the payroll and benefits systems.
• Annually, provide outside payroll provider information regarding the cost of employee health insurance to prepare the IRS Form 1095’s.
• Annually, prepare and issue the IRS Form 1099-MISC’s.for qualifying vendors.

KNOWLEDGE, SKILLS AND COMPETENCIES:

• Ability to work with minimal supervision.
• Demonstrate ability to handle multiple tasks while adhering to deadlines.
• Demonstrate ability to exercise good judgment and make independent decisions.
• Demonstrate ability to effectively communicate orally and in written form. Must also demonstrate accurate data entry skills, excellent grammar, punctuation, spelling and proofreading skills.
• Ability to work effectively with a variety of individuals and groups.
• Must work evenings and weekends, when required, to carry out the responsibilities of the position.

REQUIREMENTS:

• Associate degree or equivalent from a two year college or technical school and/or equivalent work experience
• Minimum of 3 years of related experience
• Familiarity with accounting programs and software, experience in Great Plains accounting software preferred
• Proficient in Microsoft Office 365 Apps including Teams, Lists, SharePoint, One Drive, Forms and traditional Office Apps, including Word, Excel, PowerPoint and Outlook
• Above responsibilities relate to New Jersey School Boards Association and for the not-for-profit entity, Educational Leadership Foundation of New Jersey.

Interested candidates should submit a cover letter, resume and two letters of reference to jobs@njsba.org.