NJSBA MANUAL FOR DEVELOPMENT OF JOB DESCRIPTIONS
		A-3
Central Office Administration	NONCERTIFIED

TITLE:			Executive Secretary

QUALIFICATIONS:	

1.	High school diploma; secretarial training
2.	Minimum experience in general or school office work as determined by the board
3.	Knowledge of automated office equipment and excellent word processing and secretarial skills
4.	Strong analytical, communication and human relations skills
5.	Required criminal history background check and proof of U.S. citizenship or legal resident alien status 
6.	Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment
REPORTS TO:		Superintendent

SUPERVISES:		Secretarial and clerical staff assigned to the superintendent's office

JOB GOAL:	

To serve as the superintendent's confidential secretary; supervise all administrative secretarial duties in the superintendent's office and coordinate school‑level and district wide administrative activities.

PERFORMANCE RESPONSIBILITIES:

1.	Supervises and coordinates the efficient workflow of the school system relative to the responsibilities of the superintendent.
2.	Performs all secretarial and confidential work as assigned by the superintendent.
3.	Supervises the activities of all other secretarial and clerical personnel assigned to the superintendent's office.
4.	Supervises and assists in the preparation of all correspondence and reports emanating from the superintendent's office.
5.	Maintains personnel records of all certified staff.
6.	Maintains a regular filing system, as well as a set of locked confidential files. 
7.	Processes incoming correspondence.
8.	Places and receives telephone calls and records messages for the superintendent.
9.	Maintains a schedule of appointments for the superintendent and makes arrangements for conferences, meetings and interviews.
10.	Oversees the hiring of substitute teachers; receives applications; verifies their credentials and prepares substitute teacher lists for board approval.
11.	Acts as a liaison between the superintendent and administrative staff in screening and routing inquiries and requests.
12.	Assists the superintendent in compiling data and preparing reports required by law, administrative code and board policy.
13.	Performs other related duties as may be assigned by the superintendent.

TERMS OF 	Salary and work year to be determined by the board of education
EMPLOYMENT:	

annual 
evaluation:  	Performance of this job will be evaluated annually in accordance with NJ State 				law and the provisions of the board’s policy on evaluations. 

Approved by:    

Date:

Revised: 

Legal References:

N.J.S.A. 18A:6‑7.1-7.5 		Criminal history record
N.J.S.A. 18A:16‑1		Officers and employees in general
N.J.S.A. 18A:16‑2		Physical examinations; requirements
N.J.S.A. 18A:17‑2		Tenure of secretarial and clerical employees
N.J.S.A. 18A:17‑24		Clerks in superintendent’s office
N.J.A.C. 6A:32-6		School employee physical Examinations

8 U.S.C.A. 1100 et seq.		Immigration Reform and Control Act of 1986