NJSBA MANUAL FOR DEVELOPMENT OF JOB DESCRIPTIONS		
											B-9
Central Management Support

TITLE:		REGISTRAR, ADMISSIONS & ENROLLMENT

QUALIFICATIONS:
1.	Degree in communication, information technology, education or other field related to the job duties.
2.	Three years of experience that is directly related to the duties and responsibilities specified. 
3.	Demonstrated knowledge of admissions, enrollment, and student records for an educational organization.
4.	Strong communication and interpersonal skills.
5.	Required criminal history background check and proof of U.S. citizenship or legal resident alien status.
6.	Knowledge of student recruitment and retention issues. 
7.	Skill in organizing resources and establishing priorities. 
8.	Knowledge of the rules, regulations, and laws regarding student records. 
9.	Ability to maintain confidentiality of records and information. 
10.	Knowledge of admissions standards. 
11.	Ability to communicate effectively orally and in writing. 
12.	Ability to gather and analyze statistical data and generate reports.
13.	Ability to follow up, good with details, ability to deal with many issues concurrently.
14.	Computer literacy. 

REPORTS TO:	Lead Person/CSA

SUPERVISES:		The charter school's admissions, enrollment and student records

JOB GOAL:	

To provide information about the school, enroll students and maintain student records.

PERFORMANCE RESPONSIBILITIES
Registration and record-keeping
1.	Organizes and performs admissions, registration, and student records functions. Reviews and compiles student admission applications and related documents. Maintains academic records, verifies enrollment, coordinates graduation, and implements applicable student policies, in accordance with accreditation standards and privacy laws; may coordinate acceptance and receipt of fees, as appropriate to the position. 
2.	As appropriate to the position, reviews and processes student applications and/or documents; reviews and/or compiles and updates student credentials needed for admissions status; monitors progress of applicants. 
3.	Provides administrative support, which may include scheduling meetings and events, maintaining various office files, initiating and drafting correspondence, and other related duties.  
4.	Meets with newly enrolled students and parents in person or on the phone to review forms and explain the enrollment and planning process. Will address some specifics on the completion of the forms not allowed to be covered in the enrollment interview by the ADA by law / regulations. 
5.	Will assist with the collection of all paperwork by responding to specific questions during the form completion process. Will follow up on missing forms until file is complete. Will act on all missing forms notices.
6.	Sets objectives for the charter school's admissions program and assists with an annual budget when assigned.
7.	Coordinates registration of students, compiling, evaluating, and retaining student records, and policy interpretation and advisement as appropriate, oversees grade and transcript processing; coordinates academic information for graduation clearance; compiles statistical information and prepares reports; may provide special program certifications, as appropriate. 
8.	Applies knowledge of academic standards governing student probation, suspension, and/or expulsion.
9.	Applies knowledge of academic advisement procedures.  
10.	Applies knowledge of financial aid policies, procedures, and eligibility requirements.
11.	Maintains confidential records.    
12.	Develops and maintains recordkeeping systems and procedures.
13.	Coordinates the grade petition process, responses to inquiries concerning academic performance, and resolves problems regarding the management of student records.  May monitor academic standing, coordinate probation and suspension actions, and/or administer dean's lists, as appropriate to unit requirements. 
14.	Communications with students, parents, staff, the press and the public
15.	Coordinates the preparation and distribution of school publications pertaining to admissions and enrollment. 
16.	Assist in all admissions special events such as: open house, career day, orientations, school tours, etc. as assigned. 
17.	Responds to requests for public information about the charter school's admissions, enrollment, policies and programs.  Arranges for press coverage of programs that would attract student enrollment.
18.	Speaks at public meetings and with groups of students and teachers on matters related to the charter school district's admissions, programs and policies as requested by the superintendent.
19.	Meets regularly with PTA/PTO representatives, community leaders and business groups to encourage community involvement in the school, leading to increased interest in admissions and enrollment.

Other
1.	May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation. 
2.	Performs other related duties as may be assigned.

TERMS OF
EMPLOYMENT:	Salary and work year to be determined by the board.

annual 
evaluation:  	Performance of this job will be evaluated annually in accordance with NJ State 				law and the provisions of the board’s policy on evaluations. 

Approved by: 
Date: 
Revised:  

Legal References:

N.J.S.A. 18A:6‑7.1 	Criminal history record
N.J.S.A. 18A:7A-11	Annual report of local school district; contents; annual report of 	commissioner; report of improvement of basic skills 
N.J.S.A. 18A:16‑1	Officers and employees
N.J.S.A. 18A:16‑2	Physical examinations; requirement
N.J.A.C. 6A:30	Evaluation of the performance of school districts
N.J.A.C. 6A:32-6.3	Requirements of physical examinations

Immigration Reform and Control Act of 1986, 8 U.S.C.A. 1100 et seq. 

Every Student Succeeds Act, Pub. L. 114-95, Title 1,  20 U.S.C.A. 6301 et seq.