NJSBA MANUAL FOR DEVELOPMENT OF JOB DESCRIPTIONS		
C-6  
Business/Plant Operations					NONCERTIFIED

TITLE:			BOOKKEEPER

QUALIFICATIONS:	
1.	High School diploma; courses in bookkeeping, accounting and business mathematics
2.	Minimum experience as determined by the board
3.	Effective bookkeeping skills and demonstrated proficiency in data processing and use of automated office equipment
4.	Good interpersonal and communication skills 
5.	Required criminal history check and proof of U.S. citizenship or resident alien status
6.	Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment

REPORTS TO:	School Business Administrator

JOB GOAL:
To assist in the administration of the district's business operations so as to provide the maximum services for the financial resources available, with a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office.
 
PERFORMANCE RESPONSIBILITIES:

Financial Record-Keeping
1.	Maintains a complete and systematic set of records in the form prescribed by the commissioner of education of all financial transactions of the district.
2.	Records detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.
3.	Summarizes and balances entries recorded in individual journals and ledgers, and transfers data to general ledgers.
4.	Prepares financial statements, including income statements, and cost reports to reflect financial condition of the district.
5.	Traces errors and records adjustments to correct charges or credits posted to incorrect amounts.
6.	Compiles and records cash receipt summaries.
7.	Reconciles cancelled payroll and accounts payable checks with bank statements and verifies bank balance with statements.
8.	Prepares withholding, social security, and other tax returns.
9.	Assists accounts payable personnel in properly encumbering and processing for payment, the purchase orders for the district.
10.	Assists in the daily operation and monitoring of the work flow and accuracy of accounts payable personnel.
11.	Monitors cash flow and assists the school business administrator in investing funds and in preparing monthly reports.  
Other
1.	Maintains confidentiality of sensitive correspondence, records and information.
2.	Performs other duties as assigned by the superintendent or school business administrator.
TERMS OF
EMPLOYMENT:	Salary and work year to be determined by the board.

annual 
evaluation:  	Performance of this job will be evaluated annually in accordance with NJ State 				law and the provisions of the board’s policy on evaluations. 

Approved by: 

Date: 

Revised:  

Legal References:

N.J.S.A. 18A:6-7.1		Criminal history record
N.J.S.A. 18A:16-1		Officers and employees in general
N.J.S.A. 18A:16-2		Physical examinations; requirement
N.J.S.A. 18A:17-2		Tenure of secretarial and clerical employees
N.J.S.A. 18A:4-14, -14.1		Uniform system of bookkeeping for school districts
N.J.S.A. 18A:34-2		Care and keeping of textbooks and accounting
N.J.A.C. 6A:23A-16 		Double-entry bookkeeping and GAAP accounting in local school districts
N.J.A.C. 6A:32-6			School employee physical examinations

Immigration Reform and Control Act of 1986, 8 U.S.C.A. 1100 et seq.