Administrative Assistant/Receptionist

NEW JERSEY SCHOOL BOARDS ASSOCIATION

“Our mission is the advancement of public education in New Jersey”

JOB TITLE:                            Administrative Assistant/Receptionist

TERMS:                                   Full-time

EMPLOYMENT STATUS:      Non-Exempt

SALARY RANGE:                   $43,000-$45,000

REPORT TO:                         Manager, General Operations and Logistics

ABOUT THE ROLE

Serve as receptionist and direct phone calls to appropriate staff.

RESPONSIBILITIES

• Answer and direct incoming telephone calls. Take telephone messages when necessary for Association staff.
• Control visitor access to the building interior floors.
• Greet guests in a professional, friendly, hospitable manner. Maintain guest sign-in log.
• Operate paging system.
• Provide operator assistance to Association staff.
• Monitor and report trouble on the telephone system to the Manager, General Operations and Logistics for repair service.
• Assist in training personnel on the switchboard.
• Sort incoming mail for distribution to Association staff.
• Assist other departments as requested or assigned with typing, collating, and other clerical tasks.
• Assist with preparation of materials as required at Association delegate assemblies, workshops and conferences and seminars.
• Send/receive faxed documents.
• Generate, oversee and update NJSBA calendar
• Available to work evenings and weekends as required.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE

• High school diploma or equivalency
• Minimum of two years’ experience as an administrative assistant
• Proficient in Microsoft Office 365 Apps including Teams, Lists, SharePoint, One Drive, Forms and traditional Office Apps, including Word, Excel, PowerPoint and Outlook

PREFERRED

• 1-2 years receptionist experience
• 1-2 years’ experience performing general office duties

KNOWLEDGE, SKILLS AND COMPETENCIES

Demonstrated ability to operate telephone console. Demonstrate excellent telephone etiquette and professional manner. Demonstrate ability to perform routine clerical tasks, including accurate typing and proofreading skills.

NJSBA OFFERS:

• Health Benefits
• Dental
• Public Employees’ Retirement System (PERS)
• Short and Long-Term Disability
• Flexible Spending Accounts

INTERESTED CANDIDATES SHOULD SUBMIT A COVER LETTER AND RESUME TO jobs@njsba.org by April 12, 2026.