ABOUT THE ROLE

Serve as receptionist and direct phone calls to appropriate staff.

RESPONSIBILITIES

  • Answer and direct incoming telephone calls. Take telephone messages for Association staff when necessary.
  • Control visitor access to the building’s interior floors.
  • Greet guests in a professional, friendly, hospitable manner. Maintain guest sign-in log.
  • Operate paging system.
  • Provide operator assistance to Association staff.
  • Monitor and report trouble on the telephone system to the Manager, General Operations and Logistics, for repair service.
  • Assist in training personnel on the switchboard.
  • Sort incoming mail for distribution to Association staff.
  • Assist other departments as requested or assigned with typing, collating, and other clerical tasks.
  • Assist with the preparation of materials as required at Association delegate assemblies, workshops, conferences and seminars.
  • Send/receive faxed documents.
  • Generate, oversee and update NJSBA calendar
  • Available to work evenings and weekends as required.
  • Perform other duties as assigned.

EDUCATION AND EXPERIENCE

  • High school diploma or equivalency
  • Minimum of two years’ experience as an administrative assistant
  • Proficient in Microsoft Office 365 Apps, including Teams, Lists, SharePoint, One Drive, Forms and traditional Office Apps, including Word, Excel, PowerPoint and Outlook.

PREFERRED

  • 1-2 years receptionist experience
  • 1-2 years’ experience performing general office duties

KNOWLEDGE, SKILLS AND COMPETENCIES

Demonstrated ability to operate a telephone console. Demonstrate excellent telephone etiquette and professional manner. Demonstrate ability to perform routine clerical tasks, including accurate typing and proofreading skills.

TERMS:                                   Full-time

EMPLOYMENT STATUS:      Non-Exempt

SALARY RANGE:                   $43,000-$45,000

REPORT TO:                         Manager, General Operations and Logistics

NJSBA OFFERS:

  • Health Benefits
  • Dental
  • Public Employees’ Retirement System (PERS)
  • Short and Long-Term Disability
  • Flexible Spending Accounts

Interested candidates should submit a cover letter and resume to jobs@njsba.org by March 23, 2026.